Most small businesses, like accounting, bookkeeping, and tax firms in the Sacramento area pay between $500 to $4,000 per month for managed IT services. This depends on the number of devices, security needs, and whether a server is involved.
How Managed IT Pricing Is Structured
The key to understanding how MSP pricing works is to know what services you’re actually paying for, and whether you’re overpaying.
Most managed IT providers structure their pricing based on the following criteria:
1. Per-Device Pricing
Typically ranges from $55 to $200 per device per month
This includes desktops, laptops, and sometimes mobile devices
Pricing is based on the number of devices and/or users
Pricing isn’t just about employee count, it’s about how your business operates:
2. End-User Devices vs Employees
Some employees use multiple devices
Some devices are shared across staff
Remote workers may require additional systems
3. Shared Workstation Environments
Accounting firms often:
Share front-desk computers
Rotate seasonal staff
Use temporary workstations during tax season
This affects your total device count and, therefore pricing.
4. Per-Location Fee
Typically $100 to $300 per month per office location
Covers network infrastructure, firewall management, and onsite coordination
Even a small firm with one office will usually have a base location fee.
5. Server Costs
Typically $100 to $300 per month per server
Covers monitoring, maintenance, backups, and security
Many small firms are moving away from on-site servers, but those that still use them will see this cost reflected in their monthly total.
6. Optional Add-Ons
These are not always included in base plans:
Advanced compliance frameworks
Enhanced cybersecurity protections
Email security upgrades
Regulatory-specific controls (especially for financial or legal firms)
7. Spare Device Strategy
We recommend having backup devices to avoid downtime.
Typical approach:
4–9 users → 1 spare device
10–19 users → 2 spare devices
20+ users → Add 1 spare for every ~10 users
If a workstation fails and you don’t have a backup, your team stops working. A managed IT Provider like Gravity IT Solutions builds this into your environment proactively.
Why Gravity IT Solutions Is the Right Fit
For small businesses in the Sacramento area with 4–10 employees, Gravity IT Solutions is uniquely positioned to deliver the right balance of:
Personal, responsive support
Right-sized pricing
Deep expertise in professional service firms
Practical, cost-conscious IT strategy
Book a Discovery Call to get a clear understanding of your current IT setup.
Our team will identify cost-saving opportunities and see what the right support plan looks like for your business.
