In part 1, we discussed how Managed IT Pricing is structured. Now we’ll dive into real numbers.
Most small businesses, like accounting, bookkeeping, and tax firms in the Sacramento area pay between $500 to $4,000 per month for managed IT services.
Let’s break it down.
Real IT Cost Examples for Accounting & Tax Firms
These examples reflect realistic pricing based on actual service structures.
4-User Firm (1 Spare Device + 1 Server)
5 total devices
1 server
1 location
Estimated Monthly Cost: $500/month – $1,600/month
10-User Firm (12 Devices with 2 Spares)
12 devices
No server or light infrastructure
1 location
Estimated Monthly Cost: $1,200 – $3,500/month
20-User Firm (23 Devices with 3 Spares)
23 devices
Possibly 1–2 servers or hybrid cloud
1–2 locations
Estimated Monthly Cost: $2,500 to $5,500+/month
What’s Included in A Monthly Cost
This is where many firms misunderstand value. IT support isn’t just fixing problems as they arise, it’s working proactively to prevent issues from happening in the first place.
A properly structured managed IT plan typically includes:
Helpdesk & User Support
Day-to-day troubleshooting
Fast response when issues arise
Support for accounting software, printers, and workflows
Microsoft 365 / Google Workspace Support
User management
Email troubleshooting
Security configuration
Licensing guidance
Security Protections (Baseline Compliance Elements)
Antivirus and endpoint protection
Patch management
Basic compliance controls built into your environment
These foundational elements are especially important for firms handling financial and client-sensitive data.
Backup & Recovery
Regular backups of critical systems
Disaster recovery planning
Fast restoration if data is lost or compromised
Vendor Management
Coordination with:
Internet providers
Phone system vendors
Software platforms
Instead of calling multiple vendors, you have one point of contact, i.e. your IT provider.
Why Gravity IT Solutions Is the Right Fit
For small businesses in the Sacramento area with 4–10 employees, Gravity IT Solutions is uniquely positioned to deliver the right balance of:
Personal, responsive support
Right-sized pricing
Deep expertise in professional service firms
Practical, cost-conscious IT strategy
Book a Discovery Call to get a clear understanding of your current IT setup.
Our team will identify cost-saving opportunities and see what the right support plan looks like for your business.
